Hunter Law Limited.
Hunter Law Limited is committed to protecting your personal information and that of individuals relating to your business. This Privacy Notice is issued by Hunter Law Limited (referred to as “Hunter Law”, “we”, “us” and “our” in this Privacy Notice). When we say “you” or “your” this means any authorised person dealing with us in relation to your matter. For any questions or concerns relating to this Privacy Notice or our data protection practices, or to make a subject access request, please contact us at:
Company Secretary, Hunter Law Limited, 3-4 Bower Terrace, Tonbridge Road, Maidstone, Kent, ME16 8RY.
Information we collect and from whom
We will receive personal information about you, when you contact us for example by requesting or obtaining a quote, purchasing a service from us or a third party we have put you in touch with or using one of our websites. The information could include:
| Individual details ► | Name, address (including proof of address), other contact details (e.g. email and telephone numbers), gender, marital status, date and place of birth, nationality, employer, job title and employment history, and family details, including their relationship to you. |
| Identification details ► | Identification numbers issued by government bodies or agencies, including your national insurance number, passport number, tax identification number and driving licence number. |
| Financial information ► | Bank account, income or other financial information. |
In certain circumstances we collect special categories of data including health, criminal convictions, racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic data, biometric, or data concerning sex life or sexual orientation.
We will collect personal information about you from you directly but also potentially from your employer (if you are an individual client as opposed to a company), accountant or other representatives, Companies House and other publicly available data sources. In addition, and in particular in the event of an employment tribunal claim, we will get information from third parties including the other party to the claim (claimant / respondent), witnesses, experts (including medical experts), solicitors, and paralegals.
Cookies
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. For example, cookies are used to remember users’ preferences and to help navigate between pages efficiently. Our websites may use cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site. For more information about Cookies visit the Information Commissioner’s Office. Further information on how we use cookies please refer to our website Terms & Conditions.
How and why we use this information
We will process any personal data lawfully under one or more of the following bases:
- Performance of a Contract: the processing is necessary for a contract we have with you, or because you have asked us to take specific steps before entering into a contract.
- Compliance with a Legal obligation: the processing is necessary for us to comply with the law (other than contractual obligations).
- Legitimate interests: the processing is necessary for our legitimate interests pursued by us. In such cases our legitimate interests are as follows:
- To add value to your service eg considering whether you may benefit from an introduction to other service providers
- To provide excellent service to our clients by ensuring they are fully informed about all of our services.
- To engage in activities to improve and adapt the range of services we offer and to help our business grow
- Consent: where you have given clear consent for us to process your personal data for a specific purpose. In circumstances where we need your consent to process data we will make this clear, unambiguous and you will have to pro-actively agree to the processing. We can seek your consent within a written or electronic document or verbally. Where processing is based on consent, you can withdraw your consent to processing at any time so that we stop that particular processing.
We will use personal information about you primarily in connection with the provision of legal advice, namely:
- Establishing and maintaining communications with you;
- Arranging third party assistance e.g. counsel, HR consultants;
- Pursuing or defending claims;
- Undertaking anti-money laundering and other checks to protect against fraud, suspicious or other illegal activities;
- Processing transactions through service providers;
- Marketing; and
- Building databases for use by us.
We may monitor calls, emails, text messages and other communications with you. When you contact us we may keep a record of that correspondence and any information provided to us during that or any subsequent communication.
How we share this information
In using personal data for the above purposes, we will disclose personal data to necessary third parties including counsel, HR consultants, outsourcers, sub-contractors, agents and service providers; professional advisers and auditors. Third parties to whom we disclose personal data are required by law and contractual undertakings to keep personal data confidential and secure, and to use and disclose it for purposes that a reasonable person would consider appropriate in the circumstances, in compliance with all applicable legislation.
We may share information about you to:
- conduct customer research and develop marketing campaigns.
Although it is not something we do at present, it is possible in future that we and/or other parties to whom we disclose personal data, may use your information for purposes such as statistical and trend research and analysis which might include computerised processes which profile you. Automatic profiling helps firms to understand, predict and forecast customer preferences and to improve the products and services they offer and to assess which products might be most suitable for you.
Retention of your personal data
We will keep your personal data only for so long as is necessary and for the purpose for which it was originally collected. In particular information files on individual legal matters, will be retained for six years from the date your work is completed in accordance with our regulatory requirements.
We will endeavour to keep your information accurate and whenever you inform us about any changes we will update this information at the earliest opportunity. Please help us to do this by letting us know whenever there are changes to your personal data. If you are providing information about someone else you confirm that they have appointed you to act for them, to consent to the processing of their personal data including special categories of personal data and that you have informed them of our identity and the purposes (as set out in this Privacy Policy) for which their personal data will be processed.
Data Transfers
It is not envisaged that we will need to transfer your data to other organisations which are located outside of the European Economic Area (EEA). Such countries’ data protection laws may not offer the same level of protection for personal data as offered in the EEA. Therefore, if (which is not envisaged) for any reason your data was transferred outside the EEA, such transfers would always be made in compliance with relevant data protection legislation and we would ensure that appropriate safeguards to protect your personal data were put in place.
Your rights and contact details of the ICO
If you have any questions or complaints in relation to our use of your personal data or you wish to withdraw your consent to processing, please contact the data protection contact named at the top of this notice. Alternatively, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at ico.org.uk or 0303 1231113 (local rate)/01625 545745 (national rate).
Under certain conditions, you have the right to require us to:
- provide you with further details on the use we make of your personal data/special category of data;
- provide you with a copy of the personal data that you have provided to us;
- update any inaccuracies in the personal data we hold;
- provide you with your personal data in a structured format;
- delete any special category of data/personal data that we no longer have a lawful ground to use;
- where processing is based on consent, to withdraw your consent so that we stop that particular processing;
- object to any processing based on the legitimate interests ground unless our reasons for undertaking that processing outweigh any prejudice to your data protection rights; and
- restrict how we use your personal data whilst a complaint is being investigated.
In certain circumstances, we can need to restrict the above rights in order to safeguard the public interest (e.g. the prevention or detection of crime) and our interests (e.g. the maintenance of legal privilege).
Changes to our privacy notice
Any changes we may make to our Privacy Notice in the future will be posted on our website. Please check to see any updates or changes to our Privacy Notice.
